Writing a Termination Letter | Sample Termination Letter Format

 

Ingredients of a Termination Letter:

Clear and concise statement of termination

Reason for termination (if applicable)

Effective date of termination

Explanation of employee benefits (if applicable)

Next steps or instructions for the employee

Sample Termination Letter:

[Your Company Letterhead]

[Date]

[Employee Name]

[Employee Address]

[City, State ZIP Code]

Dear [Employee Name],

I regret to inform you that effective [date], your employment with [company name] will be terminated. Unfortunately, the decision to terminate your employment was not an easy one, but after a careful review of your performance, we have concluded that this action is necessary.

Your termination is due to [reason for termination]. Despite our previous conversations regarding this issue, we have not seen any improvement in your performance, and therefore we have no choice but to take this action.

As part of your termination, you will receive [details of employee benefits or severance package, if applicable]. Additionally, we will provide you with [any instructions or next steps, such as returning company property or completing paperwork].

Please know that we appreciate the contributions you have made to our company, and we wish you the best in your future endeavors.

Sincerely,

[Your Name]

[Your Title]

[Company Name]

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